Digital Product Passport and the Role of PIM Systems (Based on the Example of Akeneo) – the Future of Sustainable Trade and a Real Challenge for SMEs

The transformation of trade is ongoing. For years, I have observed new technologies changing e-commerce, logistics, and even how we define the term "product." One of the newest and most future-proof trends is digital product passports - also known as Digital Product Passports (DPP).

June 13, 2025
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A digital product passport is a solution that has the potential to revolutionize the way we buy, sell, and manage products. But at the same time - it isa considerable challenge, especially for small and medium-sized companies.

What is a digital product passport?

A digital product passport is a digital information card for a given product - containing data on its origin, materials, production processes, environmental impact, repair options, reuse, or recycling. It is available, for example, via a QR code, NFC chip, mobile application or integration in an online store.

It is not just a "2.0 label", but a complete product history, transparent and easily accessible - for both consumers and regulators.

Why are digital passports important?

At a time when consumers are increasingly asking"is it really eco?", digital passports allow for verification, not just trust. From an e-commerce and sustainable trade perspective, this is a huge step forward.

Digital Product Passport:

  • increases supply chain transparency (traceability),
  • fights counterfeiting and dishonest marketing,
  • supports the circular economy,
  • strengthens brand credibility,
  • enables better compliance with upcoming EU regulations (e.g. Ecodesign for Sustainable Products Regulation).

Challenges for small and medium-sized enterprises (SMEs) in implementing DPP

Although the potential of digital passports is large, it is impossible not to notice thatimplementing them is a real challenge - especially for SMEs

Small businesses often:

  • do not have sufficient technological and human resources,
  • do not yet collect detailed product data in a structured way,
  • operate with a limited budget,
  • work with suppliers who do not offer data transparency,
  • are not ready for integration with systems requiring interoperability.

From my conversations with entrepreneurs, it follows that many companies want to act more responsibly - but simply don't know where to start.

Systems such as Akeneo PIM as support for the implementation of digital passports

Fortunately, there are solutions that can really help in this transformation - PIM (Product Information Management) systems. One of them is Akeneo – a tool that allows you to centralize, organize and manage all product data in one place.

The PIM system:

  • facilitates data standardization and completeness (e.g. materials, country of origin, certificates),
  • allows you to create language and channel versions of data (e.g. for e-commerce, marketplace, mobile application),
  • enables automatic data exports to external channels, including digital passports,
  • supports integration with ERP, e-commerce, logistics systems and DPP.

For SMEs, this is a particularly valuable tool because iteliminates chaos in Excel sheets and accelerates the digitization of data about products – which is the basis for implementing digital passports.

What can be done now?

Don't wait for new regulations – start by organizing product data. Here are some steps I recommend to companies that want to prepare for DPP implementation:

  1. Map product data – what do you know about your products and what don't you know?
  2. Consider implementing a PIM system – even a basic version.
  3. Contact your suppliers – start collecting data on components, materials, origin.
  4. Educate your team – this is not just a systemic change, but a cultural one.
  5. Follow EU regulations – some industries (textiles, electronics, batteries) will be covered by the DPP obligation earlier than others.

My reflection

The digital product passport is more than just a technology - it is a change in the philosophy of thinking about trade and business responsibility. On the one hand, a huge opportunity to build trust and transparency, on the other - a real risk that smaller companies will be left behind.

That is why I hope that digital passports will not become a tool only for large corporations. Thatgood practices, standards and support for SMEs will be created to make this transformation inclusive and fair.

Because sustainable trade is not a trend. It is a necessity. And digital product passports can be one of the most important steps in this direction – if we can implement them wisely.

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